Wedding Stories
Explore these real Indianapolis weddings and love stories that were made even more memorable through personalized planning and coordination. From intimate moments to stunning details, each event showcases how thoughtful guidance and care can turn a wedding day into something truly extraordinary.
Spring Wedding at the Biltwell Event Center | Indianapolis Wedding
​What was originally planned as a November celebration turned into a stunning spring wedding at the Biltwell Event Center in downtown Indianapolis — and the change in season turned out beautifully! As their wedding coordinator, I was happy to make the transition stress-free. (And yes — I never charge date change fees!)
Even though it was a spring wedding, the couple chose a rich fall color palette that looked incredible in the Biltwell’s industrial space. Warm tones, moody florals, and romantic lighting created the perfect atmosphere. My favorite detail of the day? The clever “Boss Ross” mint tins at each seat — a fun and personal wedding favor that made everyone smile.
Another standout element was the mirror display in the cocktail hour space, featuring wedding photos of guests who had gotten married before this couple — including mine! I love when couples add personal, meaningful touches like this to make their guests feel truly special and connected.
It was such a joy to coordinate this wedding for Ross and Rachel (yes, those really are their names!) at one of my favorite Indianapolis wedding venues. The combination of heartfelt details and a relaxed spring vibe made their day unforgettable.
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Coordinator:
Author Audrey
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Outdoor Summer Wedding in Greene County, Indiana
Nestled on a private estate in the rolling hills of Greene County, Indiana, this wedding was a true celebration of love — over ten years in the making! The couple dreamed of an outdoor ceremony, but as any Hoosier knows, Indiana summers can be unpredictable. Between the threat of intense heat and sudden rain, they were understandably nervous about what the day might bring.
With a few quick adjustments and some thoughtful planning, we pivoted the timeline and pulled off a gorgeous “before the storm” ceremony in the perfect cool breeze. As luck would have it, the rain held off until dinner — giving the couple the best of both worlds!
The weather doesn’t always cooperate, but with over 12 years of experience as a wedding coordinator, I know how to adapt quickly to keep things stress-free and running smoothly. From reworking timelines to managing last-minute changes, my goal is always to ensure my couples can relax and enjoy every moment of their day.
And speaking of last-minute adjustments — I even got to dust off my cake-cutting skills (a throwback to my high school bakery job!) when no one else was available to slice the cake. It’s all part of the job — whatever it takes to make the day seamless and special.
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Private Estate
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Coordinator:
Author Audrey
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A Perfect Day with a Side of Alfredo | Wedding at 5 East
​Some wedding days just flow — and this one at 5 East on Main was one of those beautifully smooth celebrations... at least, until the great Alfredo Emergency of the evening!
This couple first hired me through Hali Mae Events, where I served as their wedding coordinator. From day one, the bride and I connected instantly. She was wonderfully Type A (like me!) — everything was neatly labeled, organized in totes, and accompanied by photo examples. That level of preparation made set-up day an absolute dream. The timeline was solid, the vendors were prompt, and everything was running perfectly. What could possibly go wrong? Well… cue the pasta bar.
When catering arrived and began setting up, I noticed something missing — there was only Marinara Sauce, and no Alfredo. Normally, not a big deal. Except the bride was allergic to tomatoes. Clearly, she had to be able to enjoy dinner on her own wedding day!
Luckily, 5 East is just blocks away from a Kroger. I quickly briefed the DJ on what was happening, made sure he was ready for grand introductions, and dashed out the door. I grabbed twelve jars of Alfredo sauce, cut through the self-checkout line shouting “Alfredo emergency!” (thankfully, no one questioned the crazed woman clutching jars of sauce), and sped back to the venue — all in under ten minutes.
By the time I returned, first dances were wrapping up, and dinner service was about to begin. The catering team added the Alfredo sauce to a pan just in time, and no one even realized there had been a last-minute crisis. The bride got to enjoy her fettuccine Alfredo, and the evening went off without a hitch.
I won’t be naming the caterer here — they’re a wonderful company I’ve worked with many times, and this was simply a one-time mix-up that was easily fixed.
The moral of the story? Having a wedding coordinator who will go above and beyond (even for an Alfredo emergency!) is truly priceless.
​Venue:
5 East on Main
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Coordinator:
Author Audrey(as 5 East Employee)
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